• +32 3 247 66 66

    https://www.itg.be/en

    emca2025@itg.be

    office@emca-online.eu

  • Please register clicking here.

  • Payment is required at latest at 24th February.

    If you have requested an invoice, a pro-forma invoice is aimed to be sent within 7 working days after registration. Final invoice will follow.

    Payment information:

    Holder: Institute of Tropical Medicine

    IBAN: BE38 2200 5311 1172

    BIC:  GEBABEBB

    Bank: BNP Paribas - Fortis

    Bank address: Warandeberg 3, B-1000 Brussels, Belgium

    Description: EMCA2025 + last name, first name

  • The venue can be reached from Antwerp main station = Antwerpen Centraal by walking (27 min) or public traffic (24 min)

    International traffic:

  • There are several hotel options across the city, but we have a discounted rate available at Theatre Hotel (Address: Arenbergstraat 30, 2000 Antwerpen) and Hotel Ibis (Address: Theaterplein 1, 2000 Antwerp). Availability as following:

    • 30 rooms at the Theatre Hotel  (ITM price per night: €120 Category A and €140 Category B). Please include the following conference reference for this price 97088.

    • 60 rooms at Ibis Hotel (ITM price per night: € 99) . Please include the following conference reference for this price 538998

    *Please note that these offers are valid until the 31/01/2025.

    • Be aware that if the presenting author does not register for the EMCA 2025 conference, with payment of registration fees by 24th February 2025, your contribution will be removed from the programme and the published abstract compilation

    • Please note that all presentations (as pdf files) will be placed on the restricted area of the EMCA website following the meeting as a service to all delegates and EMCA members, unless the author requests EMCA not to do so. If you do not wish to have your presentation available on the EMCA website, please send an email to the EMCA Office: office@emca-online.eu before March 28th .

    • All accepted abstracts will be published as conference proceedings in an OpenAccess JEMCA Supplement which will be available online before the start of the conference. Respective messages will be sent to you by oases@brill.com; please make sure to add this address to your green list in order to avoid messages ending up in your spam folder.

  • Duration

    A usual presentation lasts 15 minutes (12 minutes presentation plus 3 minutes discussion).

    A keynote presentation lasts 30 minutes (20 minutes presentation plus 10 minutes discussion).

    A science slam presentation lasts maximum 5 minutes.

    Submitting your presentation

    Please name the PPT file as EMCA25_lastname_firstname and send it to emca2025@itg.be until 24 March 2025, 11.00 am. This will help us to organize the sessions efficiently.

  • Poster size: 84 cm (W) x 118.8 cm (L)(A0)

    If you are interested in printing services in Antwerp, we recommend ABS Print. Please contact them directly through their website or visit their location at Amerikalei 152, 2000 Antwerp for further details.

    Please bring your poster to the exhibition area the afternoon before or on the first day of the conference and hang up.

    Please note, that poster authors must be present nearby their poster during the poster session, scheduled on Tuesday 25th March, 15h50-17h00.

    Your posters will be accessible to all conference attendees during the whole duration of the conference.

  • We request to present in a special presentation format:

    • you have 15 slides, each on the screen for only 20 seconds.

    • Your slides advance automatically so you have to keep up with the slides, as you won’t have control of the speed.

    • Some tips – incorporate humor, a surprise or something that is unexpected.

    • Bottom line, you want to entertain the team of judges as well as inform!

    • (2x) EMCA 2025 Student Award for the best oral presentation

    • (2x) EMCA 2025 Student Award for the best poster

    • EMCA 2025 Award for the best Science Slam presentation

    Prizes will be announced at the closing ceremony.

  • "From City to Wilderness: A Waterbus Adventure and Ecological Tour"

    • Waterbus from Antwerp Steenplein to Hemiksen; We will make a ~10 km walk through the wetlands of the river Schelde. “good weather option”

    • Waterbus from Antwerp Steenplein to Lillo; Fort Lillo is a former military fort built as part of the Antwerp Defence Line on the right bank of the river Schelde, and completely surrounded by the industrial port of Antwerp. We will see wetlands and river ecosystem, oil refineries and parts of the port of Antwerp. In Lillo, a local Polder Museum and a bar/restaurant can be visited. “less good weather option”

    "Antwerp's Best Kept Secrets: A Personalized City Tour"

    Let our local experts guide you through a handpicked selection of spots and provide interesting details about the history of Antwerp. Learn more about how our beautiful city center developed, discover little hidden alleyways, and listen to amazing stories.

  • Dress Code? Be Yourself!

    No strict dress code here—just wear whatever makes you feel the most you! Whether that’s fancy, funky, or fabulously casual, we’re all about personality over protocol.

    One important tip: comfy shoes are a must! We’ll be dancing, and you won’t want to sit this one out just because of sore feet.

    Can’t wait to see your style on the dance floor!

  • The ITM Unit Entomology has created a special quiz just for you! The three best teams participating in the quiz will win amazing prices!

    Get ready, form your teams, and may the best team win!

  • The space and location of the stands: Details will follow.

    Sponsor logos: You want to ensure that you receive value for your sponsorship, so submitting a proper logo is crucial. We can feature your brand accurately in both online and offline materials, if you could send us the logo in a high-quality format that is suitable for both digital and print use.

    • Preferred Formats: Vector files (e.g., .AI, .EPS, .SVG) or high-resolution PNG/JPG (minimum 300 dpi output size). Only vector files can be enlarged without loss of quality.

    • Color Profile: RGB for online use and CMYK for print.