• +32 3 247 66 66

    https://www.itg.be/en

    emca2025@itg.be

    office@emca-online.eu

  • Please register clicking here.

  • Payment is required at latest 2 weeks after registration.

    If you have requested an invoice, a pro-forma invoice is aimed to be sent within 7 working days after registration. Final invoice will follow.

    Payment information:

    Holder: Institute of Tropical Medicine

    IBAN: BE38 2200 5311 1172

    BIC:  GEBABEBB

    Bank: BNP Paribas - Fortis

    Bank address: Warandeberg 3, B-1000 Brussels, Belgium

    Description: EMCA2025 + last name, first name

  • The venue can be reached from Antwerp main station = Antwerpen Centraal by walking (27 min) or public traffic (24 min)

    International traffic:

  • There are several hotel options across the city, but we have a discounted rate available at Theatre Hotel (Address: Arenbergstraat 30, 2000 Antwerpen) and Hotel Ibis (Address: Theaterplein 1, 2000 Antwerp). Availability as following:

    • 60 rooms at the Theatre Hotel  (ITM price per night: €120 Category A and €140 Category B). Please include the following conference reference for this price 97088.

    • 60 rooms at Ibis Hotel (ITM price per night: € 99) . Please include the following conference reference for this price 538998

    *Please note that these offers are valid until the first week of December.

  • "From City to Wilderness: A Waterbus Adventure and Ecological Tour"

    • Waterbus from Antwerp Steenplein to Hemiksen; We will make a ~10 km walk through the wetlands of the river Schelde. “good weather option”

    • Waterbus from Antwerp Steenplein to Lillo; Fort Lillo is a former military fort built as part of the Antwerp Defence Line on the right bank of the river Schelde, and completely surrounded by the industrial port of Antwerp. We will see wetlands and river ecosystem, oil refineries and parts of the port of Antwerp. In Lillo, a local Polder Museum and a bar/restaurant can be visited. “less good weather option”

    "Antwerp's Best Kept Secrets: A Personalized City Tour"

    Let our local experts guide you through a handpicked selection of spots and provide interesting details about the history of Antwerp. Learn more about how our beautiful city center developed, discover little hidden alleyways, and listen to amazing stories.

    Exciting news!

    The ITM Unit Entomology has created a special quiz just for you! The three best teams participating in the quiz during the excursions will win amazing prices!

    Get ready, form your teams, and may the best team win!

  • Poster size: 84 cm (W) x 118.8 cm (L)(A0)

    If you are interested in printing services in Antwerp, we recommend ABS Print. Please contact them directly through their website or visit their location at Amerikalei 152, 2000 Antwerp for further details.

  • Duration

    A usual presentation lasts 15 minutes (12 minutes presentation plus 3 minutes discussion).

    A keynote presentation lasts 30 minutes (20 minutes presentation plus 10 minutes discussion).

    A science slam presentation lasts maximum 5 minutes.

    Submitting your presentation

    Please name the PPT file as EMCA25_lastname_firstname and send it to emca2025@itg.be until 24 March 2025, 11.00 am. This will help us to organize the sessions efficiently.

  • We request to present in a special presentation format:

    • you have 15 slides, each on the screen for only 20 seconds.

    • Your slides advance automatically so you have to keep up with the slides, as you won’t have control of the speed.

    • Some tips – incorporate humor, a surprise or something that is unexpected.

    • Bottom line, you want to entertain the team of judges as well as inform!

    • (2x) EMCA 2025 Student Award for the best oral presentation

    • (2x) EMCA 2025 Student Award for the best poster

    • EMCA 2025 Award for the best Science Slam presentation

    Prizes will be announced at the closing ceremony.

  • The space and location of the stands: Details will follow.

    Sponsor logos: You want to ensure that you receive value for your sponsorship, so submitting a proper logo is crucial. We can feature your brand accurately in both online and offline materials, if you could send us the logo in a high-quality format that is suitable for both digital and print use.

    • Preferred Formats: Vector files (e.g., .AI, .EPS, .SVG) or high-resolution PNG/JPG (minimum 300 dpi output size). Only vector files can be enlarged without loss of quality.

    • Color Profile: RGB for online use and CMYK for print.